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We respect and are committed to protecting your privacy. This privacy notice explains what personal data we hold about you, how we collect it, and how we use and may share information about you. It also contains important information about your rights in relation to your personal data, and how to contact us or supervisory authorities in the event you have a complaint.
We may have other unique privacy notices that apply to certain specific situations, such as privacy notices for specific Products and Services in various specific circumstances or locations. To the extent you were provided with a different privacy notice, and the provisions of that privacy notice apply with regards to the specific relationship we have with you, that privacy notice will govern our interactions with you, not this one.
Please carefully review this privacy notice. To the extent permitted by applicable law, by providing us your personal data or otherwise interacting with us, you are agreeing to this privacy notice.
Generally, we will be a data processor for the services we provide to our clients, but in some cases, we may be a data controller.
Employees of Hanover Communications International Limited should, however, refer to the internal employee privacy notice which contains specific information for them.
Where you access our website as a potential candidate for a role within this organisation information specific to you will be processed by us in accordance with this recruitment candidate privacy notice and our website privacy notice.
We are:
[Hanover Communications International Limited (“we” “us” “our”), Riverside House, 2A Southwark Bridge Rd, London SE1 9HA, company registration 03559699 is the data controller and responsible for your personal data (referred to as “we” “us” “our”) and is part of the Avenir Global Group of Companies. Hanover Communications International Limited is registered with the Information Commissioners Office registration reference ZA157021.]
We are a data controller in relation to the personal data we process about you. This recruitment candidate privacy notice relates to all candidates – whether you are applying to work with us as an employee, worker or contractor.
Our Data Protection Officer is responsible for overseeing questions in relation to this recruitment candidate privacy notice. If you have any questions about this recruitment candidate privacy notice, including any requests to exercise your legal rights, please contact our Data Protection Officer at [email protected] or contact us at the address provided above.
In this privacy notice, the terms “personal data”, “processing”, “data controller” and “data processor” shall have the meaning ascribed to them in the UK General Data Protection Regulation 2018 (UK GDPR).
You are being asked to view this recruitment candidate privacy notice on our website or have been provided with a copy because you are applying for work with us. It makes you aware of how and why your personal data will be used, namely for the purposes of the recruitment exercise, and how long it will usually be retained for. It also provides you with certain information that must be provided under the GDPR.
PERSONAL DATA WE MAY COLLECT
Most of the personal data we may process about you comes directly from you when you complete an online application form for a role with us or provide a curriculum vitae, for example.
In connection with your application for work with us, we will collect, store, and use the following categories of personal information about you:
The information you have provided to us in your curriculum vitae and covering letter.
The information you have provided via our online portal application form, including name, title, address, telephone number, personal email address, date of birth, gender, employment history and qualifications.
Any information you provide to us during the selection, interview and offer process.
CCTV footage should you be required to attend our premises and video footage within communications Apps such as Teams where interviews, etc., are conducted by such means.
· Technical information such as account username and password, and Internet Protocol address (commonly referred to as an “IP address”) browser type, browser language, device type, advertising IDs associated with your device (such as Apple’s Identifier for Advertising (“IDFA”) or Android’s Advertising ID (“AAID”)), the date and time you use our website.
We may also collect, store and use the following types of more sensitive personal information:
Information about your race or ethnicity and religious beliefs;
Information about your health, including any medical condition, health, disability and sickness records;
Information about criminal convictions and offences.
HOW IS YOUR PERSONAL INFORMATION COLLECTED?
We collect personal information about candidates from the following sources:
You, the candidate.
The recruitment agency, who may pass us data you have given them.
A credit reference agency such as Equifax, Experian or TransUnion, in respect of credit history data.
Disclosure and Barring Service in respect of criminal convictions.
Your named referees in respect of your previous employment details, performance and attendance.
HOW WE WILL USE INFORMATION ABOUT YOU
We will only use your personal information when the law allows us to. Most commonly, we will use your personal information in the following circumstances:
1. Where you have consented to the processing of your personal data;
2. When it is necessary for the performance of a contract with the data subject or to take steps at the request of the data subject prior to entering into a contract;
3. Where we need to comply with a legal obligation;
4. Where it is necessary for our legitimate interests and your interests and fundamental rights do not override those interests.
We may use your personal information in the following situations:
Assess your skills, qualifications, and suitability for the role.
Carry out background and reference checks, where applicable.
Communicate with you about the recruitment process.
Keep records related to our hiring processes.
Comply with legal or regulatory requirements.
To process your personal information to decide whether to enter into a contract of employment or a contract for services with you.
IF YOU DO NOT PROVIDE PERSONAL INFORMATION
If you do not provide information when requested, which is necessary for us to consider your application (such as evidence of qualifications or work history), we will not be able to process your application successfully.
HOW WE USE PARTICULARLY SENSITIVE PERSONAL INFORMATION
"Special categories" of personal data are particularly sensitive personal information requiring higher levels of protection. We need to have further justification for collecting, storing and using this type of personal information.
We will use your particularly sensitive personal information in the following ways:
We will use information about your disability status to consider whether we need to provide appropriate adjustments during the recruitment process, for example whether adjustments need to be made during an interview.
We will use information about your race or national or ethnic origin, religious, philosophical or moral beliefs, to ensure meaningful equal opportunity monitoring and reporting.
We may only use information relating to criminal convictions where the law allows us to do so. This will usually be where such processing is necessary to carry out our obligations. We will request your consent to carry out a criminal records check in order to satisfy ourselves that there is nothing in your criminal convictions history which makes you unsuitable for the role.
We have in place an appropriate policy document and safeguards which we are required by law to maintain when processing such data.
AUTOMATED DECISION-MAKING
You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.
DATA SHARING
We may have to share your data with third parties, including third-party service providers. We require third parties to respect the security of your data and to treat it in accordance with the law.
We may transfer your personal information to our Head Office in Canada if the nature (such as the seniority) of the role for which you are applying requires your application to be considered by relevant staff there. If we do, we ensure that your personal information is kept secure and processed to the same standards as we must uphold.
All our third-party service providers are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.
DATA RETENTION
We will retain your personal information for a period of 12 months after we have communicated to you our decision if you have been unsuccessful in your application. We retain your personal information for that period on the basis that a further opportunity may arise in future and we may wish to consider you for that. We will also retain your personal information for this period so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way. After this period, we will securely destroy your personal information in accordance with applicable laws and regulations.
OTHER INFORMATION
For any other information such as your rights as a data subject please refer to our website privacy notice or contact our Data Protection Officer at [email protected] or contact us at the address provided above.
Last updated: May 12th 2025